Your Organisation
This civil construction and development organisation are seeking a motivated Project Administrator to join the team on a permanent basis.
This role would be based out of their head office in the Eastern/Bayside area with free parking onsite.
Your Role
Project Administration
Working closely with Project Managers and the wider team, you will bring your expertise in construction to support the team across both project and accounts administration, including:
- Administration of the Project Management Software system including creating and monitoring jobs;
- Preparation of end of month claims to clients;
- Assisting with document control including building O&M manuals and plans;
- Preparing monthly reporting to clients;
- Drafting contracts, work orders and scopes of work;
- Processing variations;
- Issuing PO’s and actioning monthly invoicing to clients;
- Assisting with service requests and approvals with local councils;
- Assisting with Trade Procurement including qualification;
- Undertaking procurement tasks including job cost coding and POs;
Accounts Administration:
- Processing Accounts Payable and Receivable on a daily basis as well as batch payment runs weekly;
- Bank and credit card reconciliation through Xero;
- Monthly reporting;
- Managing supplier and trade insurances and ensuring they are up to date;
- Travel coordination; and
- Assisting with any other administrative or operational tasks as required.
This role will be quite varied and you will need to be willing to roll up your sleeves and assist across all areas of the business as needed.
About You
Previous experience in a similar role within the construction industry is essential and you must demonstrate excellent organisational skills, initiative and the ability to work under pressure and to deadlines.
The successful candidate will be familiar with project management software, Microsoft Office Suite with intermediate Excel and Xero skills.
What’s In It For You
This is a rare opportunity for someone looking to join a close-knit team where everyone pulls together and appreciates each other's input.
The company are focused on ensuring their team enjoys a safe environment where comradery, friendship, teamwork and respect are at the forefront of everything they do and where your contribution is well-recognised.
If this sounds like your ultimate next career move, please apply below with your resume and coverletter.
