Property Management leads and administers the QFD property portfolio of land and buildings, billboards and telecom tower acquisitions, lease management and disposals, and contributes to accommodation planning and leads town planning and development oversight and advocacy on behalf of the department. The team works closely with the other functions of Asset Services Directorate, other government agencies, including the Department of Housing, Local Government, Planning and Public Works and the private sector to ensure accommodation, design and marketing requirements are in line with whole-of-government legislation and achieve value for money in workplace design and construction.
Reporting to the Senior Leasing Officer, you will provide support services to the department's lease portofolio contributing to site maintenance, inspections, and enabling processing of related financial and procurement transactions and administration to ensure asset management processes comply departmental policy and procedures. You will provide administration assistance with the coordination and management of existing and new leasing arrangements in line with relevant legislation on behalf of the department.
About Us
The Queensland Fire Department (QFD) provides fire prevention, preparedness and response services to fire in the built and landscape environments, as well as scientific and specialist capabilities to Queensland communities. The QFD provides a multi-hazard emergency response, including road crash rescue, bushfire, hazardous material, technical and vertical rescue, severe weather incidents, remote and swiftwater rescue, and provides a number of functions supporting community safety outcomes.
The department encompasses Queensland Fire and Rescue (QFR), Rural Fire Service Queensland (RFSQ), as well as the broader department which work together to pre-empt, prevent, mitigate and manage the consequences of fires and other emergencies on Queensland communities and support our large volunteer membership across the state.
The QFD is an organisation that is focused on reframing the department's relationship with Aboriginal and Torres Strait Islander peoples, communities, and organisations through the Path to Treaty, Closing the Gap and building our cultural capability.
Purpose of the role
Property Management leads and administers the QFD property portfolio of land and buildings, billboards and telecom tower acquisitions, lease management and disposals, and contributes to accommodation planning and leads town planning and development oversight and advocacy on behalf of the department. The team works closely with the other functions of Asset Services Directorate, other government agencies, including the Department of Housing, Local Government, Planning and Public Works and the private sector to ensure accommodation, design and marketing requirements are in line with whole-of-government legislation and achieve value for money in workplace design and construction.
Reporting to the Senior Leasing Officer, you will provide support services to the department's lease portofolio contributing to site maintenance, inspections, and enabling processing of related financial and procurement transactions and administration to ensure asset management processes comply departmental policy and procedures. You will provide administration assistance with the coordination and management of existing and new leasing arrangements in line with relevant legislation on behalf of the department.
Key requirements
Highly desirable requirements
- Demonstrated experience in commercial property management and leasing administration.
- Knowledge and skills in the use of databases, including SAP training and/or experience using financial and procurement systems, excel and word processing.
- Minimum C Class Driver's Licence (non-restricted).
Your key accountabilities
Responsibilities
Your part in the ongoing success of our department, in supporting frontline services will see you responsible for a variety of work, including, but not limited to:
- Provide administration support in the establishment of new and the renewal of existing property leasing arrangements, including the creation of purchase orders, payment of invoices and effecting of any variations required to facilitate completion.in line with the directorate needs.
- Assit with the coordination and management of the portfolio's agreements and ensure property leasing arrangements adhere to relevant legislation and whole of government poilcies and procedures to meet the identified needs and requirements on stakeholders.
- Assist in the administration of the property management and leasing portfolio to coordinate applications, approvals and critical renewal activities to ensure leasing agreements, and contracts are tracked and reporting actions completed within required timeframes.
- Monitor and manage the review of existing properties, and leased property maintenance requests, including site visits, to ensure rent assessments, outstanding arrears and/or preparation and issuing of rental invoices is actioned or resolved to support service delivery outcomes for the department.
- Use Microsoft products and other procurement, financial, administration and contract management systems to maintain accurate customer and property records, file notes and reporting with a high-level of accuracy to ensure quality service deliverables is achieved.
- Liaise and maintain effective working relationships with internal and external clients and stakeholders to ensure property and leasing services are responsive to current and future needs.
- Participate in internal and external meetings, forums and/or focus groups to ensure services, solutions and governance is maintained and positive outcomes are achieved to meet departmental objectives.
- Work effectively in a professional environment, fostering team work and encourage staff commitment and innovation, including actively participating in performance and development programs.
Capabilities
Role
To determine your suitability for the role, you will be assessed on the following Leadership Competencies for Queensland behavioural profiles that link to the "key accountabilities" for this role:
Leadership Competency Stream - Individual Contributor (leading self)
Vision
- Stimulates ideas and innovation
- Makes insightful decisions
Results
- Builds enduring relationships
- Drives accountability and outcomes
Accountability
- Fosters healthy and inclusive workplaces
- Demonstrates sound governance
Once you join us we will want you to exemplify the QFD shared values:
- Respect
- Integrity
- Courage
- Loyalty
- Trust
Occupational group Administration
