Equipment Coordinator

Weatherford • Full-time • Malaga, Western Australia • 8m ago

Overview

Weatherford is a leading global energy services company. Our world-class experts partner with customers to optimize their resources and realize the full potential of their assets. Across our operating locations, including manufacturing, research and development, service, and training facilities, operators choose us for strategic solutions that add efficiency, flexibility, and responsibility to any energy operation.

We are focused on technology development, digital solutions, and defining our footprint in the new energy space. Our ability to provide integrated solutions across our segments will be critical to growth in our core operations and the energy transition.

Energy producers face unique challenges every day, so it is our job to create solutions that enhance safety, streamline operations, and sustain uptime to meet or exceed their targets. We operate across the global energy landscape employing some of the best diverse talent in the industry. At Weatherford, we understand the value each individual brings to the table. We celebrate diversity in all its forms and are immensely proud of our workforce. We invite you to join our passionate, talented, word-class team.

When you join Weatherford, you instantly feel connected to something bigger - a community that is grounded by our core values and driven to create innovative solutions for our customers. We celebrate each other's successes, grow together, and learn from each other constantly. Individually, we are impressive. Together, we are unstoppable. We are One Weatherford.

Weatherford offers competitive compensation, a comprehensive benefits program and provides you a challenging and enriching career path, with a healthy balance of structure and flexibility to chart your own course.

Weatherford is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Responsibilities

Demonstrate a personal commitment to Quality, Health, Safety, Security and the Environment ensuring service delivery standards are being met and maintained. Personal commitment to QHSSE.
Ensure compliance with Weatherford's, and where appropriate Clients', Quality, Health, Safety, Security & Environment Policy and Safety Management Systems ensuring service delivery standards are being met and maintained. Personal commitment to QHSSE.
Identify asset and inventory shortages & place orders for maintenance requirement through compliant purchasing methodologies.
Ensure inventory minimum and maximum levels are updated quarterly to reflect demand.
Collaborate with the assets and inventory team to rectify system related issues.
Monitor asset and inventory import mobilization ensuring timely delivery to meet maintenance requirement.
Execute and finalise work orders timely for both maintenance and inventory demand
Update the customer order input document (COID) daily ensuring correct serial & part numbers are allocated, colour code to show equipment status and any other relevant information required by the Product Line.
Raise requisition and mobilization request for all local orders.
Upkeep a live order management system and issue log to provide visibility on current status and issues.
Prepare all customer related checklists for Product Line review and submission -
Any other delegated responsibilities as instructed by Product Line Management.
Provide day to day guidance to the QA/QC Administrator.

Assets & Inventory

Upload equipment data books and certification to WCC. New equipment.
Source equipment for upcoming COIDS - Locally, other Weatherford locations or third parties.
Raise OQ's for inventory and asset purchase/transfers.
Raise escalation approvals for the purchase of inventory for repair & maintenance and customer sales items.
Generate equipment work orders for inventory replacement parts demand.
Date manage equipment work orders to align required demand and expected delivery and consumption dates.
Assign inventory to equipment work orders for workshop team.
Review, amend and close out equipment work orders.
Raise inventory min/max routings.
Raise inventory forecasts for equipment demand that cannot be done via WO or DT.
Review customer operations and scopes to source/redeploy assets for projects.
Equipment IA and scrap requests
Manage TPR equipment requirements.
Submitting equipment re-class request to A&I Team.
Review and advise on global equipment redeployment requests for Australia TRS.
Raise COIDs and supply equipment information for all TRS equipment deployments.
Raise new part request routings for assets & inventory not captured in JDE.
Reviewing equipment certification and sourcing/purchasing data books as per customer requirements.
Duplicate JDE part numbers into malaga branch plant for orders & transfers
Order parts for all equipment bulletins and upgrades.
Review & approve IRT requests.
Raise routing requests for all inventory adjustments and asset additions.

Operations

Update COIDs with equipment serial numbers & locations on the COIDS, along with assisiated components.
Generate COIDs for all equipment exports - capture weight, dims of the tools and the final packing details along with COO, FMV pricing and photos of the shipment.
Populate and update customer mobilisation data base systems for equipment load outs - WELS, CVX, SANTOS etc.
Populating and reviewing basket dimensions on COIDS, arranging inspection when required.
Uploading equipment quality documents to TRS QAQC sharepoint for customer TPI review.
Collate consumables SDS for customer operations.
Arrange required MO41 for DG shipments.
Assist with project managers SOF - equipment certification status and location.
Populate equipment information and COIDS into customers portals - Kabal / WELS / Chevron.
Email COID to DT team for generation of delivery ticket (DT) for all customer load outs and purchasing demand.
Coordinate third party inspectors when requested for on rig equipment inspections and consolidate certification for the equipment inspections required.
Follow up project managers for customer PO's to generate the required draft DT's
TMDE Calibration Data Bas
Manage TPR basket and equipment fleet and coordinate required inspections for re-certification to meet customer requirements.
Stores Equipment Transfer Form - Email form of equipment on upcoming COIDs to be transferred TMECHWSHOP for servicing.
System transfer equipment in JDE to customer locations to identify utilisation.
System transfer equipment back to TMECHWSHOP location prior to equipment being committed to customer DT.
Upload equipment export COIDS to the facility load out sharepoint.
Rig Installation forms and collating certification to submit to clients.
Assist PM and JC with any equipment queries with regards to locations and shipment dates

Procurement

Source inventory, asset and consumables quotation from suppliers.
Source machining & repair quotes for suppliers.
Assist with generating AFE's for the purchase of new equipment.
Raise OQ;s for all local and international purchases - PO/S2/S9.
Date manage OQ to align with WO/DT demand to ensure items are delivered on time.
Raise escalation approvals to approve inventory purchases.
Send approved EA's to procurement to process OQ to OR.
Populate customer end user paperwork for all Forum orders and have signed off by company signatory.
Duplicate part numbers into JDE.
Advise procurement & stores of on-hire/offhire TPR equipment dates for receipting and return to vendor processing.
Submit non-po form for MO41 requirements.
Assist with any PO issues, revisions or vendor account issues to be escalated.

Logistics

Email Logistics to arrange freight quotes and movements.
Complete shipping records for collections
Provide equipment weights & dims for logistics teams to populate into D engine.
Coordinate crating company to attend site for measure and quotes and raise OQ for all TRS exports and customer operations.
Coordinate all required DG SDS for equipment load outs.
Coordinate with logistics on freight MOT and options to ensure shipments are delivered/received on time.
Follow up freight packing and ETA on all incoming orders.
Coordinate required MO41 documentation for all DG shipments.
Raise logistic TMS requests for non-stock item movements for TRS.
Raise air freight approvals.

Qualifications

Minimum 4-5 years general clerical and administrative experience.
Good computer knowledge-MS Office.
Good verbal communication, customer service and multi-tasking skills.
Should be able to work and interact with all levels of personnel.
Good organizational skills/ ability to prioritize work assignments/time management.
Ability to work in team environment.
The physical ability to immediately respond to emergency situations.
Background in HR preferred.